About George Institute India

George Institute, a legal not-for-profit Indian research institute, has been conducting research related activities in India since 2002. The George Institute India’s mission mirrors that of the parent organisation, namely the discovery and implementation of solutions to chronic and disabling health problems through research, policy development and capacity building.

A number of large-scale projects in population, health systems and clinical research, funded by a diverse group of sponsors, both public and private, are conducted in India. The George Institute India comprises two distinct operating groups: Research and Development, and Infrastructure and Resources. It has two separate offices – in Hyderabad and New Delhi, where the research staff and senior management are based.

Context and Role

The George Institute for Global Health in India is growing at a phenomenal pace. The Admin Officer will support the Sr. Admin Officer in the administration of the India office, and support initiatives,systems and standards.

Reporting Relationships

  • Directly reports to Sr. Admin Officer

Duties and Key Responsibilities

The Admin Officer would be expected to:

  • Be responsible for the management of office administration
  • Provide logistic support like booking tickets/ transportation/ booking hotels for project staff’s travel
  • Responsible for managing petty cash 
  • Tracking of Admin. related bills, due dates, collection and verification of bills, making payments and vouchers preparation etc.
  • Complete adherence and strict follow ups to implement the organizational policies and procedures, donor requirement and statutory requirements.
  • Update registers like Asset, office stationery
  • Empanelment of vendors of train/bus tickets, hotels, printing and stationery
  • Maintenance of staff movement register and inward and outward registers
  • Maintain documents and admin related files
  • Coordinate with the finance team as and when required
  • Ensure procurements as per the organisational policies
  • Provide admin support for organisation wide meetings and events
  • Travel to project locations/states and head office as per project requirement
  • Provide support during donors visit, internal/statutory and project audits
  • Any other task assigned by the supervisor Ensure close supervision of housekeeping assistants

As a Team Member: 

  • Participate in team meetings and activities relating to administration and own work area;
  • Participate in special projects to improve processes, tools, systems and organisation;
  • Take responsibility for personal learning and development and for setting achievable and meaningful work objectives and managing personal targets, meeting obligations of the Institute’s Performance Management and Development Policy;
  • Demonstrate commitment to GI’s values, including performing to an exceptionally high ethical standard and focus on integrity, collaboration and teamwork in all efforts.

Skills, Knowledge and Experience

  • Qualifications: Bachelor/Masters degree in business, administration, or related field preferred
  • Good working knowledge in Telugu is required.
  • Excellent written and verbal communication skills.
  • Fluency in Hindi and English is essential and telugu will be desirable.
  • Excellent time management skills; ability to prioritise
  • Willingness to learn and to grow with the organisation and stay motivated to take on additional projects and solve problems
  • Self-directed and able to work without supervision
  • Prior experience in handling administrative responsibilities independently.
  • Highly organised multi-tasker who works well in a fast-paced environment
  • Good negotiation skills with experience in dealing at all levels
  • Proficient computer skills, including Microsoft Office (Word, PowerPoint, and Excel); scheduling appointments/updating calendars a must
  • Demonstrated resourcefulness, with ability to influence others to achieve common goals;;
  • Excellent interpersonal skills with high level of proficiency in English and the ability to work well autonomously;
  • Excellent team-work[/leadership] skills, with demonstrated ability to collaborate in small teams and with a wide range of varying stakeholders;
  • Ability to demonstrate flexibility and to be adaptable to changing organisational priorities and ambiguous environments;
  • Strong focus on producing the highest quality of work and on ensuring optimum accuracy of outputs;
  • Well organised and efficient, with the capacity to work under pressure;

Location

  • Hyderabad

How to Apply

  • Interested candidates should send their resume with full contact details, current and expected CTC/salary. Clearly mentioning the job title <Admin Officer> in the subject line to hrindia@georgeinstitute.org.in by the 15 July 2022

Join our WhatsApp and Telegram groups to stay updated with all opportunities!

Jobs, Management, Social Sciences