About the Organization

As the United Nations lead agency on international development, UNDP works in 170 countries and territories to eradicate poverty and reduce inequality. We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities, and to build resilience to achieve the Sustainable Development Goals. Our work is concentrated in three focus areas; sustainable development, democratic governance and peace building, and climate and disaster resilience.

Job Description 

Ensures effective delivery of CO programme focused on programme operations support, including administrative requirements for portfolio management and programme-wide planning, consistent with UNDP rules and regulations.

Join our WhatsApp and Telegram groups to stay updated with all opportunities!

Job Responsibilities

Supports formulation of programme and operational strategies and implementation of the Country Programme through:

  • Collection, analysis and presentation of background information for preparation of CCA, UNDAF, CPD, effective application of RBM tools and establishment of management targets;
  • Presentation of background information for formulation of country programme, draft project documents, work plans, budgets, proposals on implementation arrangements.
  • Full compliance of administrative activities with UN/UNDP rules, regulations, policies and strategies.

Provides effective support to management of the CO programme through:

  • Creation of a project in Atlas, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of projects;
  • Provision of guidance to the executing agencies on routine implementation of projects;
  • Responsible for planning, preparing and monitoring the implementation of HACT desk reviews and micro assessments as well as the HACT assurance plan for all projects in the programme portfolio;
  • Presentation of information for audit of DIM and NIM projects, support to implementation of audit recommendations.

Provides administrative support to the Programme Unit through:

  • Review of NIM projects Financial Reports;
  • Submitting requests for creation and approval of PO and non-PO vouchers as well as vendor creation with supporting documentation to GSSU. Timely corrective actions on payment vouchers if/as requested by GSSU;
  • Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas for development projects;
  • Ensure finalization of Combined Delivery Report (CDR) consistent with the AWP
  • Research and retrieval of statistical data from internal and external sources; preparation of statistical charts, tables and reports, as required.

Provides support for effective administrative and financial control in the office, through:

  • Maintenance of administrative control records such as commitments and expenditures;
  • Confirmation of availability of funds prior to review by supervisor;
  • Proper control of supporting documents of funds and activities;
  • Provision of the information for the audit.
  • Provides support, where requested, in the procurement process, including reviewing procurement requests to ensure quality of supporting documents
  • Organization of workshops, conferences, retreats; and coordination of all arrangements for travel and logistics of Unit

Supports resource mobilization through:

  • Analysis of information on donors, preparation of donor profiles.
  • Track and report on mobilized resources. Review of contributions agreement, managing contributions in Atlas.

Supports facilitation of knowledge building and knowledge sharing in the CO through:

  • Organization of trainings for the operations/ projects staff on programme related issues;
  • Synthesis of lessons learnt and best practices in programme;
  • Sound contributions to knowledge networks and communities of practice.

Supervisory/Managerial Responsibilities: The Programme Associate may supervise 2 personnel under NPSA modality.

Education Qualification/Required Skills & Experience 

  • Secondary Education OR A University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences.

Experience:

  • Secondary with 6 years OR 3 years with (3 years with Bachelor’s degree) of relevant administrative or programme experience is required at the national or international level
  • Experience in UN agency, government agency, Bi-lateral, Multi-lateral Development Bank, International NGO, private company, and similar organizations covering all aspects of project cycle management including financial management, budgeting, administration, human resources management, monitoring and evaluation, auditing, procurements of goods and services and reporting is desirable.
  • Professional knowledge on contemporary issue on Sustainable Development Goals, Tribal Development, Human Development, Governance etc.is desirable.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages, experience in handling of web-based management systems is desirable.

Language:

  • Fluency in English and working knowledge of Hindi.

How to Apply

Join our WhatsApp and Telegram groups to stay updated with all opportunities!

Jobs, Management, Social Sciences